AGM

[jamshundred]

The AGM begins on Thursday.  Last year the BOD increased all the member fees without so much as a whisper to their members. 

Last year the BOD discussed impementing DNA typing of females and parentage confirmation but a survery prior to the AGM and inquiring of breeders garnered a big NO from the membership so they tabled it for fear they would lose members.

Do you think that will stop them this year?   That is a big NO too!    Expect full DNA testing to be implemented.  


Judy

[wvdexters]

Not much information out there yet. Hopefully we'll be hearing more soon. I did hear about some huge prices being paid for some polled animals on another site. Way, way overpriced.

Although I personally choose to test and genotype our dexters here, I am NOT for making it mandatory. I still believe it is the wrong step at this time and would not be favored by the membership. And after all, isn't it THEIR/ALL OF OUR association still.

If the goal is to have a fully genotyped herd in the future why not go about it in a POSITIVE way. Put our heads together and make it a good move for everyone.

1. Offer a "heifer pkg" / "bull pkg". Registration, genotype, parentage verification for one lowered price. A test could be added to the pkg at a lowered cost to help sweeten the deal.

2. Offer an OBLIGATE CERTIFICATE program like that offered through Legacy/UCD. Educate breeders how to use this program to drastically cut testing costs. (Last year I saved a substantial amt of money using this program. I actually saved money genotyping and verifying the parantage of our calves.) WIN/WIN

3. EDUCATE, ASSIST, LEAD ... Don't mandate.

[wvdexters]

And whatever decisions are made, I hope they will be held equally for everyone. No more inequality "favoritism" for some.

I personally know of a fellow breeder who lost a very fine and much loved bull when Genotyping was made mandatory for all bulls a few yrs ago. Without the heavy duty equipment required to handle a fully mature bull and unable to get the required tail hairs he lost his herd bull and was left with beef. He also lost the revenue from his coming calves as they were now "unregistered" under the new rules. Unfortunately, most likely not an isolated case.

vs.

It was discussed on another Dexter Board about the great steps taken to keep this situation from happening to another breeder, far more prominant. His herd/animals were protected to the point of the assoc. accepting results through their dams.

[jamshundred]

I do lots of research on pedigrees and registrations. I noticed recently a bunch of animals that came in and did not meet current regulations. ADCA only holds to a rule until the sign on it looks like the green is fading. Every rule can be broken.

I noticed baby "Hugey won again and this is so egregious! If there ARE breed standards why doesn't the association enforce them at shows? Good grief! Isn't that the purpose to begin with? An officer of the association should be setting aside ego and setting an example of following rules! Those upgraded genetics (which include Angus which he certainly resembles) are doing irreparable damage to this breed! In other countries you meet the standard in the ring! I am just frustrated that ADCA will do nothing to protect this breed.

But . . . . I did hear there will be a "re" education committee to help new buyers with facts because of all the erroneous information out here! bahahahaha. I vote they start with the whitewash they perpetrated on Saltaire Platinum and Godstone Esmeralda! And THEY are worried about inaccurate information circulating to new members?
I guess I should pack up for re-education camp.

[wvdexters]

I am sorry to hear that the same bull was awarded champion again. I was hoping to see a return to the breed standards this year. I agree that he is a fine bull (Nothing against him or his herd, or breeders or anything else ...etc.) Just doesn't look like a Dexter.

Since he is the champion has anyone ever recorded his stats, Height? Weight? I found another photo on the Missouri site hoping it was just that particular photo but he shows the same size.

Is there any information out there as to how these choices are made? The criteria used? Guidelines? Requirements that entrants must meet? Any factual information that would explain why a Breed Assoc. would judge a Grand Champion twice that is so far from its own Breed Standards.

[jamshundred]

The information from the meeting isn't available yet. . . . . . but since I was challenged by a member who apparently did get inside information and the board decided against implementing full testing at this time I must admit to erring in the belief they would.   It is a good thing. I whole heartedly believe in DNA testing. . . . afterall I started it in the breed. . . . . but I do not think the time is right to make it mandatory for the breed. If it is a right and valuable thing to do. . . . then breeders will come to it on their own.   I do think that associations should regard parentage if a breeder maintains a large herd and registers calves from multiple bulls. I also think there should be provision for random testing and it should be enforced without bias or prejudice to any particular breeder.

Parentage confirmation has served me well as a breeder and it certainly has maintained the integrity of the preservation effort. . . so owners will come to know the benefits it offers them.

Judy         

[jamshundred]

MINUTES OF THE 2014 ADCA ANNUAL GENERAL MEETING

The meeting was called to order by President Jim Woehl. There were 42 registered voting members in attendance. Jim welcomed everyone present and introduced the members of the Board of Directors (BOD), Officers, and Staff present.

BOD Members present: Officers and Staff present:



Region 1 – Becky Petteway Region 2 – Sandi Thomas Vice President: Roberta Wieringa

Region 3 – Becky Eterno Region 4 – Vicki Jones Immediate Past President – Pam Malcuit

Region 6 – Norman Hoover Region 7 – David Jones Secretary – Carol Ann Traynor

Region 8 – Steve Albritton Region 9 – Chad Williams Treasurer – Jim Smith

Region 10 – Pat Mitchell Region 11 – Jessica Gibbons Registrar – Jill Delaney

Region 12 – Rick Seydel



Review, Discussion and Call for Approval of 2013 Annual General Meeting (AGM) Minutes

Printed copies of the 2013 AGM minutes were available to each member for review. Motion was made by Martha Straub (Region 2) and seconded by Ted Anderson (Region 1 ) to approve the 2013 AGM minutes as published in the Bulletin and on the web-site.

Motion approved.



Financial Overview for 2013

A two-page summary overview of the financial summary was provided by Jim Smith for the membership review.

Jim also provided a preliminary favorable report of the revenue from the 2014 White Dexter Sale and Dexter Cattle Sale.



Committee Reports

- AGM/Show and Sale – Roberta Wieringa

= Written request for dress modification during the 2014 show was received and approved.

= Request to reinstitute the cow/calf pair as a youth class beginning in 2015 was approved.

- Classification – Jessica Gibbons/Chad Williams

= Due to inactivity of classification by the membership, this committee was been placed on an ad-hoc status

- Code of Conduct/Ethics – Jim Woehl

= No issues were dealt with by the committee the past year.

- Historical – Jessica Gibbons/Chad Williams

= All old issues of the Bulletin are now accessible via the website.

- Finance and Funding – Jim Smith

= The Association is on a solid financial footing.

= The next BOD conference call will focus on detailed analysis of the proposed budget.

- Registrar – Jill Delaney

= 1,400 Total Paid Memberships 2013-2014 AGM Year

= Registrations 2013-2014 AGM Year: Females – 1.502 Males 782

= Total Animals in Registry: Females - 6,563 Males – 2,350

= Average Cost to Mail 1 Certificate - $2.04

- Website &Technology – Ray Delaney

= Change in uploading photos in order to protect integrity of both the website and registry.

= Improvement in user friendliness.

= Improvement in availability of forms

= Total of $3580 was received in revenue from ads this past year

= There was a Data Base Crash during the year that required 3 weeks to repair.

- Nominations and Elections – Roberta Wieringa/Carol Traynor

2014 Schedule for Regions 9 & 12

Nomination letters mailed out August 11th

Nominations must be received by September 8th

Meeting Date, Ballot & Candidate Statements mailed out on October 6th

Proxy Ballot deadline is October 31st

Regional Election Meeting to be held between November 1st - 30th

Results to be published on the ADCA Website by the ADCA Vice President following verification of the Regional election Meeting(s)

Elected Directors will take office January 1st, 2015



- Pedigree and Genetics – Sandi Thomas/Chad Williams

= Requests regarding:

Registration information for missing genotypes

Review of individual needs

Information re: English AI semen importation

Assistance regarding PHA carrier from another breeder’s bull

Breeding of non-registered females

Acceptance for registration with missing genotype

Information regarding “transferring” animals registered with other Dexter associations

- Bylaws/Standard Operating Procedures – David Jones/Pam Malcuit

= No changes were made to the ByLaws or Certificate of Incorporation. No input was solicited from the Delaware attorney this year.

= The committee focus was on cleaning up the wording contained in the current document:

Updated information for Registration, Transfer and Membership fees

References to Herd Book publication and availability adjusted

Clarification of requirements for membership

Clarification of registration procedures for offspring of leased cows

Placement of transfer application forms on back of registration certificate or a printable form online

- Marketing and Advertising - Becky Petteway

= SOP was created for requesting ADCA support funds for events in individual regions

= Burgandy Press remains the ADCA vendor of promotional items

= It was noted that there are many Regional Facebook websites now available for membership participation

= Country Side – has the only remaining magazine the ADCA advertising – internet exposure is more effective

- Youth Committee – David Jones/Don Giles

= Chris Odom program – Jr.& Sr. awards to be presented at Awards Banquet

= Steve Albritton (new chairman) held a committee meeting on June 20th the purpose of which was to establish a new format for the ADCA Youth Program:

A SOP will be developed in the next 90 days outlining the proposed program

Debra Hawkins and Don Giles will serve as youth advisory board members

2015 AGM Report – Chad Williams

= Host – Region 9 Location – Harrisonburg, PA Dates – June 18-20th

= Information will be made available on ADCA Website



OLD BUSINESS

- Streaming AGM on Web

= Researched cost $3,000 to $5,000 – BOD felt it was not cost effective at this time



NEW BUSINESS

- Officer Nominations

A motion was made to accept the current slate of officers for another term by Martha Straub (Region 2) seconded by Barb Hankins (Region 7)

- Directors at Large

Deb Hawkins (Region 6) nominated by Rick Seydel (Region 12) seconded by Roberta Wieringa (Region 10)

Ted Anderson (Region 2) nominated by Jim Smith (Region 2) , seconded by Mary Young (Region 3)

Elected by acclamation

Program for on-Line Show Entries

Ted Anderson explained the plan by Missouri Dexter Breeders to use a new program which will automatically enter show cattle into their respective classes utilizing the current information in the ADCA data base. The system will be made available for ADCA use following validation of the program.

- AGM Schedule of Events

Wanda Straube (Region 2) was concerned that those individuals checking animals in had no schedule of events and suggested it be placed in the check-in packet and/or posted on the website prior to the event.

- TV AGM Interview

Pam reported that the pre-AGM publicity TV interview had gone viral!

- Lifetime Memberships

President Woehl announced that the BOD approved the presentation of Lifetime Memberships to those five individuals who held the office of ADCA President and who provided meritorious service to the ADCA during the years of 2004 - 2013. Chris Ricard, Pat Mitchell, David Jones, Roberta Wieringa and Pam Malcuit

- Show Committee Meeting

Tentatively scheduled to follow the Wrap-Up BOD session.



Motion to adjourn the 2014 Annual General Meeting

Made by Greg Dickens (Region 1), seconded by Mark Sawyer (Region 7)

Motion passed by acclamation





Respectfully submitted: Carol Ann Traynor, ADCA Secretary

[jamshundred]

MINUTES OF THE 2014 ADCA AGM BOARD OF DIRECTORS MEETING

June 19, 2014

Bryan/College Station, Texas



The meeting was called to order by President Jim Woehl. With the following BOD, Officers, and Staff members present

BOD Members present: Officers and Staff present:

Region 1 – Becky Petteway Region 2 – Sandi Thomas Vice President: Roberta Wieringa

*Region 3 – Becky Eterno Region 4 – Vicki Jones Immediate Past President – Pam Malcuit

Region 6 – Norman Hoover Region 7 – David Jones Secretary – Carol Ann Traynor

Region 8 – Steve Albritton Region 9 – Chad Williams Treasurer – Jim Smith

Region 10 – Pat Mitchell Region 11 – Jessica Gibbons Registrar – Jill Delaney

*Director Absent Region 12 – Rick Seydel

Jim began the meeting by passing out complimentary folio bags to everyone from his ranch.



2013 AGM BOD Minutes

These minutes were previously approved via WorkYoke discussion following the 2013 AGM and printed in the Bulletin.



Financial Report

Jim Smith handed out a detailed financial report packet with explanation of several items with a positive cash flow in 2013.

It was suggested that the report be adjusted to the fiscal year.



COMMITTEE REPORTS



AGM Show & Sale / Roberta Wieringa

A request was received to reinstate the cow/calf youth division class for the 2015 AGM.

Request approved by BOD acclamation



Classification/Jessica Gibbons

Due to membership inactivity using the program, a motion was made by Chad Williams to place the Classification Committee on ad-hoc status.

Motion seconded by Jessica Gibbons

Motion approved by BOD acclamation



Code of Conduct and Ethics/ Jim Woehl

There have been no formal complaints filed this past year.

Registration Transfers remain a lingering problem –

= While it is not a requirement the ADCA can enforce (due to many reasons), it is recommended that a seller complete registration transfers for the buyer and build the costs into his selling price.

= It was also reported that some buyers have attempted to transfer the registration of cattle sold thru a sale barn without papers by using tattoo information, thus using a ‘back-door’ to transfer.



Historical /Jessica Gibbons

All back issues of the Bulletin (with a 6-month lag time) are now available on-line at the website.

The issue of publication on-line of the current Bulletin issue will be held under New Business.

Arrangements have been made to pick up and store the tote containing 30 years of Bulletin issues and store them in the ADCA storage unit in Missouri.



Dues Renewal Notification and Herd Up-date Cards

The current membership count 201314 is 1400 active members. Following discussion of appropriate notification time and the need to up-date member heard information, a motion was made by Vicki Jones to send out the Dues Renewal Notification and cards to up-date member herd information annually in November.

Motion seconded by Becky Petteway

The Secretary and Registrar will coordinate to get the necessary information mailed out to the membership in November.

Motion approved by BOD acclamation







Finance and Funding /Jim Smith

Jim requested an ad-hoc committee be used to explore some guaranteed investment funds to generate additional revenue for some of the association contingency monies

A motion was made by Pam Malcuit to update signatures for ADCA bank funds to include the current President, Treasurer, and Vicki Anderson.

Motion seconded by David Jones

Motion approved by BOD acclamation





Marketing and Advertising/Becky Petteway

. Creation of a new logo or improvement of current logo for use in promotional items.

Becky asked about the usage of the current logos and location of the original artwork.

Sandi Thomas said she has the original copyrighted artwork from Belle Hayes.

A statement for the usage of current logos will be published.

. Improve existing ADCA brochure

Different options and costs are being explored , bi-fold – tri-fold – or single card formats

. Magazine print information limited to Country Side Magazine

. Development of a “Standard Operating Procedure” for obtaining ADCA funds for promotion and sponsorship of Dexter shows/events



Elections and Nominations/Roberta Wieringa

Following written report review, a motion was made by Roberta Wieringa to add to the SOP for Elections to state that when a sitting Director runs for re-election - in order to prevent a conflict of interests in the election, an impartial member from the region affected needs to be selected to oversee the election.

Motion seconded by Rick Seydel.

Motion approved by BOD acclamation



Pedigree & Genetics/Sandi Thomas

. Explanation of 5-generation pedigree (62 animal count) requirement to determine pedigree for derivative of genotype for ADCA registration

. Direct transfer from other Dexter registries is not possible – those wanting ADCA registration must apply and submit proof of eligibility via a 5-generation pedigree

. Obligate Status reviewed

. There is not a scientifically validated test to prove registerability of an animal. The test information currently available was conducted on a small (70 animal) test sample which is not a valid sample base line.

. Review of requests received by the committee during the year



ByLaws and Standard Operating Procedure (SOP)/David Jones

.No changes were made no the ByLaws or Certificate of Incorporation. No input was solicited from the Delaware attorney this year.

.There were nine (9) minor SOP changes regarding changes in fees, the annual Herd Book, clarification of leased cows, transfer procedure and fees, and update on the current list of Talisman award winners.

Roberta Wieringa moved that the report be accepted.

Motion seconded by Chad Williams.

Motion approved by BOD acclamation



Talisman Award/Jim Woehl

The 2014 award winner will be announced at the AGM Banquet



Web Site & Technology/Pat Mitchell

The report review from Ray Delaney, Webmaster included:

General Developments

Special Projects

- Bulletin Archives

- Form Discussion Board

- Database failure/Loss – March 2014

ADCA Web Advertisement Financials

There was discussion regarding a change-over on forms to provide printable Word documents enabling the applicant to mail them in with a check in lieu of using PayPal.

It was also suggested that different shopping carts besides PayPal be explored.

Pat Mitchell will contact Robert Seddon to inform him that the BOD will be using the Teleconference format and WorkYoke is no longer needed to conduct BOD business.



Youth Committee/David Jones

. The different types of youth programs in the various Regions were discussed.

. Question of the possibility of ADCA Internship Programs was posed.

. Steve Albritton is the new Youth Committee Chairman

.A Youth Committee Task Force was formed consisting of Becky Petteway, Jessica Gibbons, Jim Woehl, and Vicki Jones. The goal of the Task Force is to design a more encompassing ADCA Youth Program. The deadline for a committee report was at the next teleconference call in 90 days (September).



2015 AGM/Chad Williams

Rockingham County Fairgrounds, Harrisonburg, VA – June 18-21, 2015

Hosted by ADCA Region 9

. A detailed overview packet was handed out containing general information, facility overview, proposed events and activities, policies, rental rules, and cost estimates.



2016 and Future AGMs

Due to the amount of work and time necessary to host the annual AGM the following committees were formed:

De-Centralization: Rick Seydel, Norm Hoover, Jim Smith, Julie Holland and Pam Malcuit

2016 & Future AGM Locations: Chad Williams, Vicki Jones, Steve Albritton, Becky Petteway

The BOD will discuss their findings in up-coming teleconference meetings.



Female Genotype

This remains a voluntary procedure with BOD support for testing of heifers entering the registry in 2014 and forward.

Obligate status can only be given to those animals who have recorded genotyping of both sire and dam.



Sunset of Plan B

Sandi Thomas is to work with Dr. Cothran at TAM in writing up a plan for SOP and verbage regarding blind testing. This will be on the agenda for the July or August BOD Teleconference Call.



Obligate Status

A motion was made by Pat Mitchell to accept the Obligate Status designation as described.

Seconded by Chad Williams

Motion approved by BOD acclamation



Pedigrees will reflect testing status beginning in 2015:

- Obligate Status (PHA and Chondro) determined by parental pedigree with verified testing of both sire and dam

- Non-carrier Status (PHA and Chondro) determined by verified testing of both sire and dam

- Tested (PHA and Chondro) verified individual testing

The legend to be included on the certificate is being developed to indicate testing status and will require a software change.

Jill is to contact Centrics regarding changing/defining testing status on certificate.

Finalization will be taken care of during a future BOD Teleconference Call.



Duties of Registrar

Once again, it was restated that the main duty of the Registrar is to register animals. Answers to questions that do not pertain directly to registration are to be forwarded to the appropriate Regional Director.

It was suggested that use of a network phone be explored.

Further ideas to help the Registrar complete her duties will be entertained during the July Teleconference Call.



Review of Budget

Directors were charged to review the Budget packet, with special attention to Section K, in order to discuss it during the July Teleconference Call.





NEW BUSINESS



Educational Committee

A motion to form an Education Committee to work on membership was made by Vicki Jones.

Seconded by Jessica Gibbons

Motion approved by BOD acclamation

Committee Chair: Vicki Jones with Jill Delaney and Jeff Collins



Changes in Committee Assignments

Norman Hoover - Advertising replacing David Jones

Steve Albritton – Youth replacing David Jones



Optional Regional State ADCA Coordinators

SOP Guidelines for the use and duties of optional Regional State Coordinators will be submitted from the Educational Committee to the BOD in 90 days.



Current Issue of Bulletin on WebSite

Following lengthy discussion, a motion was made by Chad Williams to publish the most current version of the Bulletin on the website with evaluation of results on membership to take place during the 2015 AGM.

Motion seconded by Jessica Gibbons

Motion tabled to Wrap-Up BOD Meeting following general membership AGM meeting.



DEADLINE FOR NEXT BULLETIN SUBMISSIONS – JULY 15



Motion to Recess BOD Meeting to Wrap-Up Session following general membership AGM meeting.

Seconded by Roberta Wieringa



2014 AGM BOD WRAP-UP MEETING SESSION Following the AGM Meeting

BOD Members present: Officers and Staff present:

Region 1 – Becky Petteway Region 2 – Sandi Thomas Vice President: Roberta Wieringa

Region 3 – Becky Eterno Region 4 – Vicki Jones Immediate Past President – Pam Malcuit

Region 6 – Norman Hoover Region 7 – David Jones Secretary – Carol Ann Traynor

Region 8 – Steve Albritton Region 9 – Chad Williams Treasurer – Jim Smith

Region 12 – Rick Seydel

+ Directors at Large

Deb Hawkins (Region 6) Ted Anderson (Region 2)



NEW BUSINESS

+ Elections

No new nominations were received.

Pat Mitchell (Region 10) moved to accept those individuals nominated at the AGM Meeting by acclamation.

Rick Seydel (Region 12) seconded

Motion passed



+ 2014-15 BOD Goal

Working to educate the membership utilizing the Message Board (Regional Roundup) - a spot on the website available for announcements of specific information regarding activities in the various regions. The Directors will inform Ray of regional activity for inclusion.



+Tabled Items

- Controls for viewing of current Bulletin issue on website:

Chad Williams withdrew his previous tabled motion:

“To add a control to the website to limit access to the current Bulletin to current members only”

Second to the motion also withdrawn.

Motion to withdraw tabled motion passed





+ AGM Photography

- Photography viewing information will be posted next week on the website



A motion was made to purchase a CD containing pictures for ADCA use at a cost of $200.

Made by Pat Mitchell (Region 10) and seconded by Pam Malcuit (IPP)

Motion passed





Motion (made David Jones (Region 7)) to adjourn 2014 BOD AGM Meeting(s)